How to Write a Project Report
Once the groundwork has been completed, report writing can commence. The key decision to be made at this stage is the structure of the project report (including the content and length). The structure is determined by the nature of the project as well as by the funding agency’s requirements. In the variety of formats, application forms, project design outlines, and grant application guidelines, it is possible to detect some common elements.
A title page should appear on proposals longer than three to four pages. The title page should indicate the project title, the name of the lead organisation (and potential partners, if any), the place and date of project preparation and the name of the donor agency to whom the proposal is addressed.
The project title should be short, concise, and preferably refer to a certain key project result or the leading project activity. Project titles that are too long or too general fail to give the reader an effective snapshot of what is inside.
If the total project proposal is longer than 10 pages it is helpful to include a table of contents at the start or end of the document. The contents page enables readers to quickly find relevant parts of the document. It should contain the title and beginning page number of each section of the proposal.
Many readers lack the time needed to read the whole project proposal. It is therefore useful to insert a short project summary — an abstract. The abstract should include:
• the problem statement;
• the project’s objectives;
• implementing organisations;
• key project activities; and
• the total project budget.
Theoretically, the abstract should be compiled after the relevant items already exist in their long form.
For a small project the abstract may not be longer than 10 lines. Bigger projects often provide abstracts as long as two pages.
This part of the project describes the social, economic, political and cultural background from which the project is initiated. It should contain relevant data from research carried out in the project planning phase or collected from other sources. The writer should take into consideration the need for a balance between the length of this item and the size of the overall project proposal. Large amounts of relevant data should be place din an annex.
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Takes 6 Months if proper follow-up is there.
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Drafting Fees : Rs 15,000 Minimum.
1) Society Registration Certification (1860)
2) Public Trust Registration Certificate 1950
3) Memorandum of Association
4) Bye-Laws Copy of Society
5) Audit Report last three year
6) Annual Report last three year
7) Management Committee List (Name, Educational Details, Address, E-Mail Address & Telephone No. Etc.) Latest With Members Photocopy.
8) Pan Card Xerox
9) Location of Project, Date of commencement & complete,
10) Pan No., 12 A, 80G, FCRA Regd. Certifiate (If available),
11) Credentials of trustees with experience in similar activities,
12) Information regarding maintenance except of proposed project,
13) Information regarding available of land/land documents,
14) Organization/Trust Blank Letter Pad (10 pages),
15) Photo , Newspaper cutting & others activities such as appreciation letter, VIP comments or any other related to the project